Managing Projects with MS Project 2016

Introduction

This Programme will introduce delegates A to Z of planning and scheduling with MS Project 2016. Delegates will be able to comprehend on how to effectively plan, schedule and execute with Project 2016 to ensure sustainable Project success. Consistent Project Control and Monitoring is central for any Project Management.

MS Project Project 2016 is an essential planning tool-kit for any aspiring Project professionals. Gaps in resources utilisation and schedule conflicts including cost allocation could be effectively controlled and monitored with Project 2016. The planning, scheduling and costing analytical ability of delegates would be enhanced through this programme.

Participants will develop the following competencies:

• Navigate complexities in Project 2016 confidently
• The clear understanding of Project 2016 dashboards
• Capability to plan, schedule and execute projects successfully
• How to optimize resources for cost and time efficiently
• Seamless task organization, managing interfaces and dependencies
• Multitasking in Multi-Projects
• Prioritization and aggregating Work Packages
• Critical path task management and coordination
• Ensuring planning integrity through effective project tracking, control, monitoring and progress measurement

PRE-REQUISITE 

Participants need to bring their own Non-Apple laptops to upload the software for usage during the programme

Objectives

• To develop and enhance knowledge, skills and competence in Planning and Scheduling
• To be able to use MS Project 2016 confidently and competently
• To understand various features, visuals and reporting methods using MS Project 2016
• To develop an effective Baseline/Master Schedule and WBS (Work Breakdown Structure)
• To advance knowledge in Critical Path measurement, control and monitoring
• To be able to use MS Project 2016 for multiple connected projects 

Training Methodology

• This Programme will use MS Project 2016 extensively with real-life example projects. Delegates will be guided through the drag and drop options of Project 2016 including how to customise and format different views, tables and fields.
• Delegates will be able to practice Project 2016 in their own projects, simulating a real life project environment. Delegates will also have an opportunity on how to interpret various outputs, information and reports from Project 2016.
• Delegates will be given an exposure on how to report and analyse gaps, schedule/resources conflict and critical paths from multiple coordinated projects (in a program). The Programme is highly practical and uses very hands-on approach.

Who Should Attend?

• Any Professionals who is aspiring to learn and develop their planning scheduling and resourcing toolkit
• Project Control Engineers
• Field/Site Engineers
• Field Supervisors/Superintendents
• Project Managers
• Project Teams
• Senior Managers (Departmental/Functional) whom have multi-task to supervise, lead and manage 

Course Outline

This Programme will surely enrich delegates experience in planning and scheduling with Project 2016. It will offer delegates an organised and systematic approach when managing projects under various resources, stakeholders’ demands, time (duration) and cost constraints. There is an increasing expectation for Project Professionals to be highly savvy and competent in Planning and Scheduling. Knowledge and skills gained from this Programme is immediately transferable to delegates’ day to day job.

Day1 - Navigating Project with MS Project 2016

• What has changed in Project 2016 (Comparing with Project 2013)
• Aligning Project life cycle, phases, process groups with Project 2016
• Planning and Scheduling facilitator, tools, techniques, benefit and value
• Project strategic and operational enabler drive thru
• Seamless coordination and real project progress measurement tool
• Managing stakeholders expectations, visible and effective reporting tool

Day2 - Understanding and Customising with MS Project 2016 Engine

• How to start and move, manual and automatic scheduling
• Advanced and critical options and settings, field customisation
• Managing and optimising work calendars
• Task and Resource views
• How to use filters, highlights, tables, sorts and groups
• Entering datasets in real time real project

Day3 - Develop and Construct an effective WBS (Work Breakdown Structure)

• WBS levels, interfaces and work package management
• Task and activities sequencing, arrangement and logic
• WBS data based on phases, activities, process groups, constraints, end dates and milestones
• Activities and Task dependencies management
• Critical Path identification, control, monitoring and management
• How to rationalise and interpret reports, outputs and information from MS Project 2016

Day4 - Resources, Time and Cost Allocation and Optimisation

• Resources, Time (Duration) and Cost Estimation Methods
• Program Evaluation and Review Technique (PERT)
• Resources Usage analysis
• Resources Levelling and Resources Smoothing
• Resources, Time (Duration) and Cost Allocation
• Portfolio Management approach when setting up complex and critical Resources pool

Day5 - Baseline Schedule Management, Control and Monitoring

• Baseline Schedule integrity and compliance
• Real time tracking, status update, target versus actual
• Variance analysis, performance measurement, control and monitoring
• Recovery and Corrective Action integration
• Earned Value analysis, reporting and management
• Baseline Schedule KPIs for Project Success