CIPS Level 2 Certificate in Procurement and Supply Operations

Introduction

CIPS Level 2 is the first of CIPS entry level qualifications and is suitable for those who want to specialize in a specific occupation, occupational area or technical role. It will prepare learners for work by giving them the opportunity to develop sector-specific knowledge, technical and practical skills, and to apply these skills in work-related environments.

Objectives

Key Takeaways

• Specialize: CIPS Level 2 is the first of CIPS entry level qualifications and allows learners to specialize in a specific occupation, occupational area, or technical role.
• Develop: The course prepares learners for work by developing sector-specific knowledge, technical and practical skills, and the ability to apply these skills in work-related environments.
• Transfer: The CIPS Level 2 Certificate in Procurement and Supply Operations is designed to develop transferable workplace skills, such as good communication and the ability to work in a team.
• Identify: Employers have identified these transferable skills as essential for gaining employment in the sector and for progression in the profession.
• Apply: Learners will have the opportunity to apply their developed skills in work-related environments, preparing them for successful employment in their chosen field.

Training Methodology

This is not an introductory course but one that is intended for those planning to sit for the certified quality manager exam. However, the topics are covered in such sufficient detail so that people with little advanced knowledge of the concepts will be able to master them with practice. Each topic is presented in a practical, easy to follow manner that emphasizes the practical application of the tools covered. Participants will be given the opportunity to practice tools during the course as well as with optional homework exercises. A comprehensive manual, designed for use as an exam reference book, is provided to each attendee which provides a review of exam topics as well as several sample exams.

Who Should Attend?

This highly practical and interactive course has been specifically designed for

• For anyone new to the profession, with little or no business experience and those aspiring to move into a career in procurement and supply.
• It is also ideal for managers in other professions and business leaders or entrepreneurs who need to understand how procurement should function and its overall impact on business success.

Course Outline

L2M1 Introducing Procurement and Supply

1.0: Understand Procurement and Supply Roles Within Organisations

1.1: Common Terms in Procurement and Supply

1.2: Roles and Benefits in Organisations

1.3: Components of a Supply Chain

2.0: Organisational Impact of Procurement and Supply

2.1: Impact on Organisational Efficiency

2.2: The Five Rights of Procurement and Supply

3.0: Reception and Delivery of Products and Services

3.1 Delivery by External Suppliers

3.2 Delivery to Customers

4.0: Stages of the Sourcing Process

4.1 Key Stages in Sourcing

5.0:  Administration of Purchases

5.1: Administration Effectiveness and Efficiency

5.2: Pre-contract Administration

5.3: Post-award Administration

5.4: Approval Needs in Procurement

6.0: Ethics and Responsible Procurement

6.1: Ethical Practices and Procedures

L2M2 Procurement and Supply Operations

1.0: Types of Organisations and Operations

1.1 Business Organisation Types

1.2: Describe How Organisations Operate?

1.3: Operational Functions Within Organisations

2.0: Components of Contractual Agreements

2.1: Contract Types

2.2: Pricing Arrangements

2.3: Documents in Procurement Contracts

3.0: Information Sources on Suppliers and Customers

3.1: Explain the use of the Internet to locate details about suppliers and customers

3.2. Internet and Credit Agencies for Supplier/Customer Details

3.3. Procurement and Supply Systems

4.0: Pricing Methods for Purchasing

4.1: Pros and Cons of Various Pricing Methods

L2M3: Stakeholder Relationships

1.0: Know the Stakeholders in Procurement and Supply

1.1. Define External Stakeholders

1.2. Identify Internal Stakeholders

1.3. Influence of Stakeholders on Procurement and Supply

2.0: Key Market Factors Impacting Procurement and Supply

2.1. Key Economic Sectors Affecting Procurement

2.2. Impact of Demand and Supply on Markets

2.3. Influence of Market Factors on Procurement Activities

2.4. Contribution of Marketing in Customer and Supplier Relationships

3.0: Effective Communication Techniques in Procurement and Supply

3.1: Approaches to Build Rapport

3.2: Negotiating Methods with Suppliers and Customers

3.3: Elements of the Communication Cycle

3.4: Characteristics of Successful Team Working

4.0: Conflict Resolution Approaches with Stakeholders

4.1: Information Exchange Between Purchasers and Suppliers

4.2: Sources of Conflict in Procurement and Supply

4.3: Conflict Resolution Approaches

L2M4: Systems Technology

1.0: Utilising Systems Technology and Databases

1.1: Using Technology and Databases for Effective Procurement

1.2: Role of the Internet, Intranets, and Extranets

1.3: E-sourcing and E-tendering Systems

2.0: Systems for Supplier Selection and Payment

2.1: Electronic Systems for Supplier Selection

2.2: Systems Used in Procurement and Supply

2.3: P2P Systems for Ordering and Payment

3.0: Importance of Quality Management

3.1: Components of Quality Management

3.2: Costs Associated with Quality

3.3: Quality Assurance and Management Techniques

L2M5: Inventory, Logistics, and Expediting

1.0: Effective Inventory Control

1.1: Inventory Classifications

1.2: Direct and Indirect Inventory Costs

1.3: Inventory Control Techniques

1.4: Handling, Packaging, and Storage Aspects

2.0: Principles of Effective Logistics Control

2.1: Principles of Stores and Warehousing

2.2: Freight Transportation Modes Strengths and Weaknesses

2.3: Incoterms in International Logistics

2.4: Legislative Impacts on International Sourcing

2.5: Transportation Documentation

3.0: Achieving Effective Expediting

3.1: Costs of Inventory and Stock Outs

3.2: Expediting Delivery Planning Process

3.3: Significance of Payment to Suppliers and Cash Flow