Archiving and Petroleum Control

Introduction

The importance of effective Oil & Gas Data and Document Management is widely underestimated, yet in many cases, it can be the critical factor determining the success or failure of a company initiative. With increasing data growth and the resources to manage it are not, this presents a considerable challenge for companies to develop good data management to remain competitive in the marketplace.

The workshop has been designed to help oil and gas company staff understands the issues and challenges faced by data and document managers in this sector and recognize the importance of information management.

With time-proven methodologies and techniques, the course facilitator will help the delegates understand and implement key document management tools. Delegates will also be introduced to the use of data quality control, quality assurance and audit procedures.

The course will also highlight the different types of risks facing the oil and gas sector and provides guidance on disaster recovery and business continuity planning. Last but not least, delegates will be able to carry out a benefits analysis to quantify the cashable cost savings associated with the implementation of a robust data management framework.

Objectives

This workshop is highly practical and informative. It introduces a number of new tools and techniques that could form the basis of the delegate's document management strategy. It also provides case histories and access to the experience of one of the leading experts in this field.

Training Methodology

The course is delivered in a combination of lecture-style and computer-based training. In addition, a significant amount of time is set aside for small working group activity when addressing case study problems. Extensive use is made of case study material to underline the key aspects of the course and to give the delegates exposure to current best practice.

Who Should Attend?

This workshop is designed for staff that manages or is involved with any aspect of data and document management/document control within and oil and Gas Company, or support organization. It has been specifically designed to support activities in the following departments:

• Exploration and Production
• Information Management
• Legal, Finance, and QHSE
• Data and Document Management

Course Outline

Day 1: Data and Documents in the Oil and Gas Sector

• People, Processes, and Technology
• The challenges of geological data
• Physical and electronic information management
• Benefits of good information management
• International Standards and definitions
• Data Quality
• Information Security and audits
• Knowledge Management

Document and Records Management

• Classification schemes and file plans
• Retention & disposal schedules
• Vital records and business continuity
• Electronic records management
• Storage options
• ISO 15489 and ISO 30300 the international records (information & document management) standards
• Change management

Developing Corporate File Plans

• File plan issues and problems
• Developing your corporate file plan
• Implementation options
• Change management activities

Day 2: The quality assurance of geological data

• Introduction to data quality
• Sources of error and integrity analysis
• Tracking and fixing data quality errors
• Metadata standards,
• Case histories and new technologies
• The 8 point action plan

Disaster Prevention and Recovery

• Problems, pitfalls, and other issues
• Vital records
• Disaster recovery
• Business continuity planning
• Information security
• Risk assessment

Information Governance

• Long term trends
• The information rights agenda
• Legislative controls
• Policies and procedures
• Monitoring and assessment
• Quality, accountability, and compliance
• Knowledge management 

Day 3: From Web 2.0 to Enterprise 2.0

• The need for collaboration
• 21st-century tools and techniques
• Social computing and e-collaboration tools
• Risks, Issues, and rewards
• The barriers to collaboration
• The challenges

Developments in Knowledge Management

• Knowledge audits
• Communities of Practice
• Knowledge exchange
• Peer reviews
• After the action and retrospective reviews
• Knowledge cafes and knowledge marketplace 

Day 4: Benefits Analysis

• Types of savings
• Calculating the benefits
• Cashable, non-cashable, tangible and tacit benefits
• Benefits Analysis
• Benefit Dependency Diagrams

Day 5: Creating an Information Management Strategy

• What is information and why is it important?
• Why information needs to be managed
• The Principles of information management
• The components of an IM Strategy
• Implementation of practical changes
• Change management