Time Management Report Writing

Introduction

Do you have the skill to manage time appropriately spread across the day? Or, do you always find yourself in a time crunch situation? Managing time is a very essential skill for professionals to be successful in any workplace in a world where time is money.

An overflow of a time crunch at the workplace also affects family life, personal, and social life. Those who can effectively employ time management skills are more successful as they can manage their workload rather than reacting to a time crisis one after the other.

Do you feel overwhelmed and burnout by the life demands of work pressure and life? In today’s work culture, intrusions, unnecessary meetings, constantly changing plans, appointments, rosters, and deadlines are inevitable

Objectives

By the end of the Time Management Skills Training Course, the participants of this program will be able to:

• Prioritize, Plan and arrange daily activities in a productive way
• Learn techniques to overcome procrastination
• Organize your work station and workflow to make better use of time
• Efficiently Delegate tasks
• Coordinate business meetings more effectively
• Identify the ‘time stealers’ and handle them appropriately
• Learn the scheduling, planning and prioritizing skills
• Assertively say a ‘NO’ positively
• Learn how to develop SMART goals
• Learn tips and ways to become better organized
• Recognize the difference between urgent items and important items
• Handling workload efficiently
• Escape the trap of over-committing yourself
• Utilize Technology Effectively to save time
• Learn effective ways of handling Paperwork
• Work effectively in a Team

Training Methodology

This is an interactive course. There will be open question and answer sessions, regular group exercises and activities, videos, case studies, and presentations on best practice. Participants will have the opportunity to share with the facilitator and other participants on what works well and not so well for them, as well as work on issues from their own organizations. The online course is conducted online using MS-Teams/ClickMeeting.

Who Should Attend?

All individuals who look at having better control of their life and would like to manage their time effectively should enroll in this program.

The time management workshop is for Professionals, managers, team leaders, and anyone who has challenges with balancing their time and priorities.

This training is beneficial to individuals who want to increase their productivity and widen their time-management skills through transformed thinking and utilization of available resources to make the best use of time.

Course Outline

Module 1

• Foundational Principles of Time Management
• A systematic approach to Priority Management
• Time and the appropriate Use of Time
• Stumbling blocks to time-management
• Profiling your time
• Steps of Time Management
• Keys for managing time effectively

Module 2

• Assessing your present time utilization realities
• Identifying your biggest ‘time stealer’
• Dealing with typical Time Wasters
• Strategizing plans to resolve time wasters
• Disciplines of Assertiveness towards time wasters
• Managing and distributing your energy
• Taking time to think and plan

Module 3

• Setting up priorities
• Task Prioritisation
• Techniques of Task Prioritisation
• Prioritizing workload and focusing the key tasks
• Guides for planning and prioritizing
• Prototypes of planning and prioritizing
• Urgent tasks vs. Important tasks
• Creating a personal system for prioritization

Module 4

• Planning and defining your workload
• Planning Tools to Evaluate and Examine Plans
• Fostering daily and weekly plans
• Implementing planning in your life
• Use of technology in planning
• Paper planners vs. electronic planners
• Planning time for yourself and others
• Balancing out your work and individual life

Module 5

• Stress Management and Time Management
• Optimal utilization of the time available
• Preventing overloads and burnouts
• Damaging effects of stress
• Ways to say ‘NO’ assertively
• The trap of over-commitment
• Identifying inappropriate pressures
• Developing win-win solutions
• Importance of taking breaks

Module 6

• Delegation: Introduction
• Knowing What to Delegate
• Delegating tasks
• Art of effective delegation
• The best person for the right task
• Saving time and energy through delegation
• Avoiding double and repetitive work
• Pitfalls of Delegation

Module 7

• Wheel of Life Technique
• Stretch Goals Concept
• Setting SMART goals
• Pareto’s 80/20 Principle
• The task Batching Concept
• Concept of grouping similar tasks or items
• Power of Focus and Concentration
• Aligning your intention with purpose

Module 8

• Managing and making use of Technology
• Designing a personalized and digitalized system for tasks
• Managing tasks, appointments, notes, and documents through technology
• Scheduling: Using calendars, schedulers, and notifications
• Using To-Do-Lists
• Outlook: Tips to use its full potential
• Setting up an effective filing system for paper and email floods